By-Laws Established September 2005
|
|
ARTICLE I: NAME The name of this
organization shall be the Inland Empire Off Road Association. ARTICLE II: PURPOSES AND
AIMS This organization shall
be non-profit in character, bringing together and promoting the interest of
family- friendly off roading. The Association recognizes a variety of
family structures, including individuals. ARTICLE III: MEMBERSHIP AND
DUES 1) Membership is open to all persons
interested in off road recreation. 2)
Members
must agree to abide by Association guidelines which will be established as
needed to promote enjoyable and safe off road activities. These guidelines shall be printed on the
membership application. 3)
Dues
for this organization shall be $35.00 annually. 4)
Payment
of dues provides a subscription to the monthly club newsletter, and allows
the individual to become a member in good standing. Payment of dues in no way obligates the
Association to provide any additional services or guarantees of any sort. 5)
Dues
for the Association shall be due and payable on the anniversary of the
previous year’s membership. To remain
a member in good standing, an Association member must pay his/her dues within
30 days of the due date or membership rights will be suspended. 6)
Immediate
family members (spouse or other partner and dependent children residing in
the same household) shall have all the rights of the member. 7)
A
member may be denied good standing status only for just cause, and then only
by a three quarter majority vote of members present at two consecutive
general meetings. Notice of such a
vote must be given in the monthly newsletter at least four weeks before the
initial vote, and again four weeks before the second vote. If a member loses good standing status, a
pro-rated portion of the annual dues shall be refunded. ARTICLE IV: OFFICERS AND
DUTIES 1)
The
officers of the Association shall be the President, Vice President,
Secretary, Treasurer, Reporter, and Webmaster. Any of these offices may be
assisted by other club members by request. 2)
The
President shall be the executive officer and will preside at all meetings.
He/she shall have the duty of carrying out the policies and decisions of the
members. 3)
The
Vice-President shall assist the President and act on his/her behalf in case
of the President's absence. 4)
The
Secretary shall write any correspondence as directed, and maintain membership
records. 5)
The Treasurer shall receive all club monies;
be responsible for the bank deposits; disburse funds as authorized by the Board
of Directors; and have the books open for inspection by any club members and
give a report at each meeting. This position may be combined with the
Secretary position. 6)
The
Reporter shall produce a monthly newsletter with the assistance of other Association
members. This newsletter shall be the
official record of all Association activities. 7)
The
Webmaster shall maintain a club presence on the internet. This position may
be combined with any officer position. ARTICLE V: BOARD OF
DIRECTORS The Officers of the Association
as well as any Board members elected by the general membership shall
constitute the Board of Directors and will have the power and responsibility
to manage the day-to-day business of the Association. The Board of Directors shall meet monthly, and
general members are always encouraged to attend and participate in these
meetings. ARTICLE VI: MEETINGS 1)
General
Meetings shall be held monthly at a location and date and time determined by
the Board of Directors. 2)
Board
of Director Meetings shall be held monthly at a location and date and time
determined by the Board of Directors, and may be held in conjunction with
General Meetings. 3)
The
location, date, and time of meetings shall be published in the monthly
newsletter at least four weeks prior to the scheduled meeting. 4)
A
quorum for Board of Director meetings shall be four Board members. 5)
A
quorum for general membership meetings shall be four Board members and at
least two additional association members, who may be Board members. ARTICLE VII: ELECTIONS AND VOTING 1)
Nominations
and elections for Officers shall occur at the January meeting each year. 2)
A
simple majority of the votes cast shall be required to win an election. The
Board of Directors may make appropriate rules to deal with situations where a
candidate does not gain a majority on the first vote. 3)
Members
must be in good standing and present to vote on any matter. 4)
Members
must be present and in good standing to be nominated for any office, unless
they have submitted a written request for nomination before the nomination
and election meeting. 5)
In
the event only one candidate is nominated for an office, the members present
may elect the candidate by proclamation. 6)
Officers-elect
will take possession of their offices at the conclusion of the meeting at
which they are elected. ARTICLE VIII: AMENDMENTS TO BY-LAWS These By-Laws may be amended by
a simple majority of the votes cast at a general meeting. The membership
shall be notified of proposed By-law changes via the monthly newsletter at least
four weeks prior to taking the vote. Amendments may be proposed by the Board
of Directors or by petition signed by at least three members or by ten
percent of the membership, whichever is the greater. |
|
|
|